WooCommerce XRechnung / ZUGFeRD / Factur-X Integration

To support the upcoming 2025 e-invoicing requirements for B2B transactions, we’ve added features in the Ultimate PDF Invoices plugin for compliance with the new e-invoicing standards: XRechnung, ZUGFeRD, and Factur-X. Below, we answer common questions and explain the new settings and options.

What are XRechnung, ZUGFeRD, and Factur-X?

These are standards for electronic invoicing that enable businesses to exchange invoice data digitally in a structured XML format. This format ensures compliance with B2B invoicing regulations and promotes faster, more accurate invoice processing.

• XRechnung: A German e-invoice standard required for B2B transactions, specifically for businesses dealing with public authorities in Germany.
• ZUGFeRD: Another German e-invoicing format that combines both XML and PDF formats, making it easier to visually and digitally process invoices.
• Factur-X: The French equivalent to ZUGFeRD, used widely across Europe. Factur-X also combines PDF with XML for easy handling.

New Plugin Settings Explained

1. Enable ZUGFeRD / XRechnung / Factur-X Invoices
   Toggle this setting to enable the generation of XML e-invoices in XRechnung, ZUGFeRD, or Factur-X format. This is essential for compliance with the latest EU e-invoicing standards for B2B transactions.

2. Send XML via Email
   Activating this option attaches the XML e-invoice to the email sent to the customer. This allows them to import the invoice directly into compatible accounting software for streamlined processing.

3. Show XML in My Account
   This option displays a downloadable link to the XML invoice format in the customer’s “My Account” section, making it easy for customers to access their e-invoices at any time.

4. Seller Company Name (e.g., Seller X GmbH)
   Here, you enter your company’s legal name as it should appear on the invoice. Example: “Seller X GmbH.”

5. Seller Contact Name (First Name & Last Name)
   Provide the primary contact’s name for the invoice. This is typically the person responsible for billing-related queries.

6. Seller Contact Phone
   Enter your phone number for invoice inquiries. Format example: “+123456.”

7. Seller Contact Email
   Input the contact email address where customers can reach out regarding the invoice. Example: “da**************@we******.io.”

8. VAT Tax ID
   Include your company’s VAT Tax ID here. For instance: “DE12345678910.”

9. Invoice Tax Number
   Some companies have a tax number specifically used for invoicing. Enter that here if applicable.

10. Seller Global ID
    This unique global identifier is important for EU compliance in e-invoicing and is often issued by a chamber of commerce or a similar regulatory authority. Example format: “4000001123452.”

11. Additional Note
    Add any extra notes or information here that may need to appear on all invoices, such as payment terms or specific instructions.